How To Book A Bake Sale Spot?

1. Create a meeting invitation

Create a meeting in your calendar for the date and start and end times of your bake sale. Add Lusu.welcomedesk@lancaster.ac.uk as an attendee.

Make sure you send a meeting invitation, rather than a standard email.

2. Add your student group to the subject

Use this subject line, replacing the text in square brackets with your student group’s name:

Bake Sale - [Student group]

3. Include your cause and equipment needs

In the body of the meeting invitation, include:

• The cause you are raising money for. If you are fundraising for your own society, simply repeat your society’s name.
• The equipment you will need, such as a table, chairs, a tablecloth or a speaker. Include quantities where relevant.

4. Wait for approval

The Welcome Desk will respond to your meeting invitation in one of three ways:

• Accepted: Your booking is approved. Collect the equipment you requested from the Welcome Desk on the day of your bake sale. If you want to take card payments you are able to do this via the Rubric App, follow this guide here.
• New time proposed: If your requested slot cannot be accommodated, the Welcome Desk may propose a different time. Check the proposed time and accept it if it works for your group.
• Declined: Invitations that do not follow the required subject format or include the cause and equipment details may be declined. Check the instructions above, update your invitation and send it again.

Meeting invitation template

Invite: Lusu.welcomedesk@lancaster.ac.uk
Subject: Bake Sale - [Student group]
Date and time: [Set your bake sale date, start time and end time in the calendar invitation]

Body:

Cause: [Name of the cause, or your society’s name if fundraising for your own society]

Equipment needed:

• Tables: [number needed]
• Chairs: [number needed]
• Tablecloths: [number needed]
• Speaker: [yes/no]
• Other equipment: [details, if applicable]

Remove any equipment you do not need, then send your meeting invitation.